To meet budgets and keep the cost of printing down, complex corporate environments usually require a comprehensive overview of all printing operations and costs. Enterprises with project-based work, such as educational and public organisations, generally need to charge back the cost of printing to the individual user.
This is why YSoft SafeQ is the perfect solution for comprehensive user and cost management to meet all these requirements. SafeQ provides central user and role management, facilitate cost assignment and chargeback, includes budget and quota management capabilities, and supports detailed output and cost reporting.
What is YSoft SafeQ?
YSoft SafeQ is a print management solution that enables organisations to take control of their print environment. YSoft SafeQ allows organisations to reduce print, copy and scan costs, improve productivity and increase document security.
YSoft SafeQ Key Features
Central user and role management
- Centralised user management: Easy and convenient central management of user access rights to MFPs for copy, print, scan and fax functionalities.
- Permission templates: Users can choose from various levels of device access and device functionalities.
- Centralised authentication management: The administrator can define which type of user authentication should be active. Device authentication includes card authentication, user credentials and PIN authentication.
Cost assignment and chargeback
- Print accounting and monitoring: All print activities in the network can be tracked in real-time, which facilitates the creation of comprehensive print histories. Copy, scan and fax accounting is possible via the YSoft SafeQ embedded terminal.
- Automatic tracking: All copy, print, scan and fax activities can be automatically monitored for individual users, user groups, cost centres and projects.
- Tracking of third-party devices: Covering the entire corporate printing infrastructure, print job tracking is also available for non-Konica Minolta printers.
- Individual price calculation: Different price lists can be assigned to devices, cost centres and users. This allows the accurate calculation of print costs in a heterogeneous print infrastructure.
- Flexible cost allocation: Users can be assigned to a specific cost centre or can individually select the appropriate cost centre or project before printing.
- Monitoring of local printers: Print activities of devices that are not directly connected to YSoft SafeQ can also be tracked, enabling the accounting of print jobs sent via direct print.
Budget and quota management
- Easy budget assignment: To limit the printing activities of specific users, each user can be assigned an individual budget, making it easier to keep print, copy, scan and fax costs under control.
- Periodic budget reset: Budgets assigned to individual users or user groups can be reset or topped up automatically at specified intervals.
- YSoft payment system: Users have several convenient options to reload their accounts. Cash desk reload, Self-service reload and Credit card reload.
Detailed output and cost reporting
- Web reports: Web reports and detailed overviews can be flexibly generated, covering all activities of single users or user groups, and enabling users to examine costs on a daily, weekly and monthly basis.
- Management reports: These reports can be generated automatically or on-demand and provide a superior or the management with a comprehensive overview of the entire print environment.
- Export of report results: For the convenient sharing of reports, web reports and management reports can be exported into various formats (web reports: CSV, XML, HTML, PDF, XLS, XLSX; and management reports: HTML, DOCX, PDF)
- Automated reporting: A helpful scheduling function facilitates the automatic generation of reports at regular intervals (monthly, quarterly or annually).
How We Can Help Manage Your Printing Requirements
To implement an effective print strategy, we first need to have a comprehensive understanding of your printing requirements. There is no “one size fits all” solution when it comes to managing printing requirements. Konica Minolta Office Solutions will conduct an in-depth assessment that identifies your needs and implement a strategy that enables our clients to increase productivity, use the latest print technology and implement industry best practice standards.
Konica Minolta Office Solution becomes your (SME) subject matter expert and takes responsibility for the solution as a Technology Partner, which includes on-site management, technical and software support.