Few businesses truly harness the full capabilities their printers and multifunction devices can deliver. These businesses miss out on significant cost reductions, productivity improvements and efficiency increases. By utilising a print solution, you can enjoy all these benefits without investing a large amount of upfront capital.
What is a printing solution?
A printing solution is any additional services or software tools that help you manage your printing infrastructure. Printing solutions aim to help your company increase the efficiency of all its print and scan related processes.
There are two types of printing solutions:
Managed Print Services
Managed Print Services (MPS) are services offered by an external provider to manage an organisation’s printing requirements. MPS include the management of a company’s print devices such as printers, scanners and copiers as well as software implementation and workflow management to lower document spending and increase productivity.
An MPS contract usually involves a fixed monthly cost that will cover the consumables and the maintenance of your printer and copier fleet so that your staff can focus on their work and save you money on costly repairs.
While cost reduction is the main priority for almost every organisation, managed print services offer many additional benefits such as improved information security, increasing productivity and reducing your environmental footprint.
- Cost Savings – Outsourcing the management of your organisation’s printing infrastructure can save you up to 30% a year by taking a centralised approach to consolidate and manage all your printing assets.
- Productivity Improvements – Implementing a Managed Print Service Strategy will reduce the amount of time spent by employees on print-related tasks and increase productivity in your organisation.
- Reduce your Carbon Footprint – A well-structured MPS program will help you monitor and track print workflows to reduce wasteful printing.
Print Management
Print management is usually separate from a managed print services contract and helps support your print governance requirements. Print management allows you to allocate print costs to specific cost centres and sets rules around who can use a MFP and in what format they are allowed to print.
Print management solutions are usually software-based and don’t necessarily include the device itself. However, they can offer significant benefits specific to your industry. For example, YSoft SafeQ is an enterprise solution that enables you to control your print environment. Some of the benefits include:
- Rule-based Printing – This allows you to set individual print conditions and limit access rights.
- Reporting – Governs the tracking and accounting of all print jobs, offering a viable solution to organisations wanting to keep track of printing throughout their printing environment
- Credit and Billing – An essential module for project-based environments where print, scan and copy costs are charged back to their originators.
- Mobile Printing – Enables users to send print jobs from their mobile devices via e-mail or a web-release page, enhancing their mobility and freeing them from being limited to printing from their workplace.
How We Can Help Manage Your Printing Requirements
To implement an effective print strategy, we first need to have a comprehensive understanding of your printing requirements. There is no “one size fits all” solution when it comes to managing printing requirements. Konica Minolta Office Solutions will conduct an in-depth assessment that identifies your needs and implement a strategy that enables our clients to increase productivity, use the latest print technology and implement industry best practice standards.
Konica Minolta Office Solution becomes your (SME) subject matter expert and takes responsibility for the solution as a Technology Partner, which includes on-site management, technical and software support.